OAVT 2025 Conference Terms & Conditions
The Ontario Association of Veterinary Technicians will host the OAVT 2025 Conference in Hamilton, Ontario at the Hamilton Convention Centre by Carmen’s from Feb. 27 to March 1, 2025.
EVENT PASS
Full Conference Pass includes:
- Admission to all continuing education sessions
- Admission to Trade Show
- Admission to the Conference Kick-off (Sponsored by Veterinary Purchasing) on Thursday, February 27, 2025.
- Delegate giveaway (distributed upon check-in)
- Breakfast, lunch, and breaks on Friday, February 28, 2025 and Saturday, March 1, 2025.
One-Day Conference Pass includes:
- Admission to continuing education sessions on the selected day
- Access to the Trade Show on the selected day
- Admission to the Conference Kick-off (Sponsored by Veterinary Purchasing) on Thursday, February 27, 2025.
- Delegate giveaway (distributed upon check-in)
- Breakfast, lunch, and breaks on the selected day
Sponsor / Exhibitor Staff Pass includes:
- Admission to continuing education sessions on the selected day
- Access to the Trade Show on the selected day
- Access to the Trade Show during set-up hours on Thursday, February 27, 2025.
- Admission to the Conference Kick-off (Sponsored by Veterinary Purchasing) on Thursday, February 27, 2025.
- Lunch, and breaks on the selected day
NOTE: CE credit is not given for working at the Tradeshow. Staff are required to work with their employers to ensure they have sufficient time to attend sessions and have their conference badge scanned in order to earn CE credits.
Non-Member Students:
- Must be 18 years old as of January 1st, 2025 to be eligible to attend.
- Must provide proof of enrollment in a recognized veterinary program.
Guest Pass* includes:
- Access to the Trade Show on the selected day
- Admission to the Conference Kick-off (Sponsored by Veterinary Purchasing) on Thursday, February 27, 2025.
- Breakfast, lunch, and breaks on the selected day
*Guests cannot be a DVM, RVT, or animal health industry support staff
ADD-ON PACKAGES
Hands-on Lab or Workshop Pass** includes:
- Admission to the selected hands-on lab session
**One pass is required per Hands-on Lab or Workshop Session
GROUP DISCOUNT
Group Discount is available to organizations sending three or more staff to the OAVT 2025 Conference. Each staff member will receive a 10% discount on their conference pass. The Group Discount does not apply to:
- Sponsor / Exhibitor Staff passes
- Student Passes
- Retired Member passes
- Guest Passes
- Add-on Packages
All staff members must be registered prior to receiving their discount code. Participants of the Group Discount will be asked to register and select “Cheque/Pay Later” on the payment page. Once registration has been confirmed, participants will receive a discount code and instructions for submitting payment. This offer cannot be combined with any additional offers.
PAYMENTS
-
- All prices are listed in Canadian dollars
- Passes are purchased online through the OAVT’s event registration page
- If paying by cheque at the early bird rate, payment must be received by 5:00PM on Friday, January 10, 2025. If payment is received after 5:00PM on Friday, January 10, 2025 the delegate will be responsible for the Regular rate. If payment is received after 5:00PM on Tuesday, February 25, 2025, the delegate will be responsible for the on-site registration rate.
- Early Bird rates expire at 11:59PM on Friday, January 10, 2025.
- Payments can be made online during registration or by cheque, made payable to: OAVT Conference
Cheques must be mailed to:
2025 Conference c/o OAVT
107-100 Stone Rd W
Guelph, ON N1G5L3
DELEGATE GIVEAWAY
The delegate giveaway will be provided to the first 1,300 registrants. Delegate giveaways hold no monetary value.
REFUND AND CANCELLATION POLICY
-
- A cancellation fee of $75 applies to all cancellations.
- Cancellations can be processed online by the registrant until 5:00PM EST on Monday, January 27, 2025.
- Cancellation Requests made after 5:00PM EST on Monday, January 27, 2025 will not be refunded
- Registrations may be transferred to another attendee until 5:00PM EST on Monday, February 10, 2025.
COMMUNICATION DISCLAIMER
By registering for this event, the Registrant provides permission to receive all event related communications. The Registrant also provides permission to have their Full Name, Email Address, City and Organization shared with the event sponsors. This permission can be removed by submitting a written request to events@oavt.org. Deadline for permission removal is February 10, 2025 at 11:59PM EST.
MEDIA DISCLAIMER
By entering the event premises, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, webcasts, promotional purposes, telecasts, advertising, inclusion on websites, or any other purpose by the OAVT and its affiliates and representatives. You release the OAVT, its partners and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication of interviews, photographs, computer images, video and/or sound recordings.
By entering the event premises, you waive all rights you may have to any claims for payment or royalties in connection with any exhibition, streaming, webcasting, television, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by the OAVT or the person or entity designated to do so by the OAVT.
CODE OF CONDUCT
Any person in attendance of an OAVT meeting, event, conference or other function will conduct themselves in the most professional manner. Any act that would be reasonably regarded as disgraceful, dishonourable or unprofessional will result in the individual(s) removal from that function without compensation, reimbursement or remuneration.
ADDITIONAL TERMS
Information for each registrant (full name, clinic or company and email address) will be shared with the event sponsors. By registering for this event, you provide your permission to be contacted by event sponsors and the OAVT.
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107-100 Stone Road West
Guelph, Ontario N1G 5L3
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