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OAVT 2025 Conference Terms & Conditions

The Ontario Association of Veterinary Technicians will host the OAVT 2025 Conference in Hamilton, Ontario at the Hamilton Convention Centre by Carmen’s from Feb. 27 to March 1, 2025.

EVENT PASS

Full Conference Pass includes:

  • Admission to all continuing education sessions
  • Admission to Trade Show
  • Admission to the Conference Kick-off (Sponsored by Veterinary Purchasing) on Thursday, February 27, 2025.
  • Delegate giveaway (distributed upon check-in)
  • Breakfast, lunch, and breaks on Friday, February 28, 2025 and Saturday, March 1, 2025.

One-Day Conference Pass includes:

  • Admission to continuing education sessions on the selected day
  • Access to the Trade Show on the selected day
  • Admission to the Conference Kick-off (Sponsored by Veterinary Purchasing) on Thursday, February 27, 2025.
  • Delegate giveaway (distributed upon check-in)
  • Breakfast, lunch, and breaks on the selected day

Sponsor / Exhibitor Staff Pass includes:

  • Admission to continuing education sessions on the selected day
  • Access to the Trade Show on the selected day
  • Access to the Trade Show during set-up hours on Thursday, February 27, 2025.
  • Admission to the Conference Kick-off (Sponsored by Veterinary Purchasing) on Thursday, February 27, 2025.
  • Breakfast, lunch, and breaks on the selected day

Guest Pass* includes:

  • Access to the Trade Show on the selected day
  • Admission to the Conference Kick-off (Sponsored by Veterinary Purchasing) on Thursday, February 27, 2025.
  • Breakfast, lunch, and breaks on the selected day

*Guests cannot be a DVM, RVT, or animal health industry support staff

ADD-ON PACKAGES

Hands-on Lab or Workshop Pass** includes:

  • Admission to the selected hands-on lab session

**One pass is required per Hands-on Lab or Workshop Session


GROUP DISCOUNT

Group Discount is available to organizations sending three or more staff to the OAVT 2025 Conference. Each staff member will receive a 10% discount on their conference pass. The Group Discount does not apply to:

  • Sponsor / Exhibitor Staff passes
  • Student Passes
  • Retired Member passes
  • Guest Passes
  • Add-on Packages

All staff members must be registered prior to receiving their discount code. Participants of the Group Discount will be asked to register and select “Cheque/Pay Later” on the payment page. Once registration has been confirmed, participants will receive a discount code and instructions for submitting payment. This offer cannot be combined with any additional offers.

PAYMENTS

    • All prices are listed in Canadian dollars
    • Passes are purchased online through the OAVT’s event registration page
    • If paying by cheque at the early bird rate, payment must be received by 5:00PM on Friday, January 10, 2025. If payment is received after 5:00PM on Friday, January 10, 2025 the delegate will be responsible for the Regular rate. If payment is received after 5:00PM on Tuesday, February 25, 2025, the delegate will be responsible for the on-site registration rate.
    • Early Bird rates expire at 11:59PM on Friday, January 10, 2025.
    • Payments can be made online during registration or by cheque, made payable to: OAVT Conference

Cheques must be mailed to:
2025 Conference c/o OAVT
107-100 Stone Rd W
Guelph, ON N1G5L3

DELEGATE GIVEAWAY

The delegate giveaway will be provided to the first 1,300 registrants. Delegate giveaways hold no monetary value.

REFUND AND CANCELLATION POLICY

    • A cancellation fee of $75 applies to all cancellations.
    • Cancellations can be processed online by the registrant until 5:00PM EST on Monday, January 27, 2025.
    • Cancellation Requests made after 5:00PM EST on Monday, January 27, 2025 will not be refunded
    • Registrations may be transferred to another attendee until 5:00PM EST on Monday, February 10, 2025.
    Cancellation or Transfer Requests can be made in writing to events@oavt.org or through the event registration system.

COMMUNICATION DISCLAIMER

By registering for this event, the Registrant provides permission to receive all event related communications. The Registrant also provides permission to have their Full Name, Email Address, City and Organization shared with the event sponsors. This permission can be removed by submitting a written request to events@oavt.org. Deadline for permission removal is February 10, 2025 at 11:59PM EST.

MEDIA DISCLAIMER

By entering the event premises, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, webcasts, promotional purposes, telecasts, advertising, inclusion on websites, or any other purpose by the OAVT and its affiliates and representatives. You release the OAVT, its partners and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication of interviews, photographs, computer images, video and/or sound recordings.

By entering the event premises, you waive all rights you may have to any claims for payment or royalties in connection with any exhibition, streaming, webcasting, television, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by the OAVT or the person or entity designated to do so by the OAVT.

CODE OF CONDUCT

Any person in attendance of an OAVT meeting, event, conference or other function will conduct themselves in the most professional manner. Any act that would be reasonably regarded as disgraceful, dishonourable or unprofessional will result in the individual(s) removal from that function without compensation, reimbursement or remuneration.

ADDITIONAL TERMS

Information for each registrant (full name, clinic or company and email address) will be shared with the event sponsors. By registering for this event, you provide your permission to be contacted by event sponsors and the OAVT.

This site is owned and operated by the Ontario Association of Veterinary Technicians (“OAVT”) located at:

107-100 Stone Road West
Guelph, Ontario N1G 5L3

This website (“Site”) is provided by OAVT conditional on your acceptance of the terms and conditions of use set out below. By accessing and making use of this Site, you agree, on your own behalf and on behalf of any entity on whose behalf you may be acting, to be bound by the terms and conditions. If you do not wish to be bound by the terms and conditions, you should not use this Site. The OAVT may amend these terms and conditions at any time by updating this site.

All users of this site agree, as a condition of use, that they will be solely responsible for, and will indemnify the OAVT from any loss, damage, injury, liability or cost arising from use of the Site.

This Site is intended to provide general information only; it is not intended to provide business, financial or professional advice, or legal advice, or to answer specific questions about any aspect of veterinary practice. You should consult your own advisors if you require such advice or answers.

Intellectual Property Notice

Copyright © 2024 ONTARIO ASSOCIATION OF VETERINARY TECHNICIANS. All rights reserved.

The OAVT either owns the intellectual property rights in the underlying HTML, text and other content that is made available to you on this Site, or has obtained the permission of the owner of the intellectual property in such content to use the content on this Site.

Limited License

The OAVT grants to you a limited license to display on your computer, print, download and use the underlying HTML, text and other content that is made available to you on this Site, for non-commercial, personal, or educational purposes only, provided that:
(a) you do not modify any such content; and
(b) you include with and display on each copy of such content the associated copyright notice and this limited license.

No other use is permitted. Without limiting the generality of the foregoing, you may not:
(a) make any commercial use of such content;
(b) include such content in or with any product that you create or distribute; or
(c) copy such content onto your or any other website

(d) Indemnify the OAVT in respect of your use of the same.

Notwithstanding the above, nothing contained in this license shall be construed as conferring any right under any copyright of the OAVT or any other person who owns the copyright in content provided on this Site.

Accuracy and Warranties

Information on this Site is believed to be complete and accurate when posted. The OAVT does not guarantee the quality, accuracy, timeliness, or completeness of any content at any time. The OAVT makes no warranty about either the Site or the information it contains and will not be liable for any damages of any kind arising from any use of this Site or its contents.

Links to Other Websites

Links to other websites are provided as references only, and as a convenience. The OAVT does not endorse any services or products that may be on those websites and is not responsible for the content of any linked website.

Disclaimer

Any use of or reliance on this Site or the contents of this Site or any linked website shall be at your sole risk.  The OAVT makes no representation or warranty of any kind regarding this Site or the contents of this Site, all of which are provided on an “AS IS” basis. The information on this site is for informational purposes only. The OAVT, its affiliates and content licensors assume no liability for any inaccurate, delayed or incomplete information, nor for any actions taken in reliance thereon. The OAVT expressly disclaims all representations, warranties, conditions and endorsements. The OAVT makes no warranty as to the accuracy, quality or completeness of the contents of this Site, nor to title or non-infringement, nor to the absence of any software virus or other harmful component. The OAVT does not warrant that this Site will continue to operate, will operate without interruptions or that it will be error-free.

Limitation of Liability

The OAVT accepts no obligation, responsibility or liability for any loss or damage, whether incidental, special, direct or indirect, consequential, punitive, exemplary, general or for lost profits in connection with, caused by or arising from any delays, inaccuracies, errors or omissions in or infringement by, or from any use of, reliance on, information available on this Site, the links to other sites contained in this Site or any information available on such sites or resulting from the incompatibility of any software downloaded, copied or otherwise accessed from this Site.