Q: Where will the conference be held?

A: The conference will be held at the Hamilton Convention Centre by Carmen’s in Hamilton, ON.

Q: Will the conference be held virtually?

A: No, the OAVT 2024 Conference will only be held in-person.

Q: What hotel is available for the conference?

A: The OAVT has a preferred two (2) night stay rate with the Sheraton Hamilton and other hotels close by. After registering for the conference, each attendee will receive a confirmation email. The confirmation email includes a link to the online booking system.

This link is not posted on the website in an effort to ensure the event is not easily targetted by scams.

Q: How can I register to attend the conference?

A: Click the registration link at the top of the conference webpage.

Q: What are the fees to attend the conference?

A: To view all conference pass options, please visit the Pricing Page.

Q: What is included in my registration fees?

A: All Full Conference passes include:

• Admission to all continuing education lectures
• Admission to Trade Show
• Admission to the Conference Kick-off on Thursday, February 29, 2024
• Delegate giveaway (distributed upon check-in)

Q: Is there a student rate?

A: Yes, there are student rates for both OAVT members and non-members. For more information, please visit the Pricing Page.

Q: If I cannot attend, can a colleague attend in my place?

A: Yes, to transfer your registration, please contact events@oavt.org. All registration changes must be completed by 5:00PM EST on Wednesday, January 31, 2024.

Q: What is the cancellation policy?

A: A Cancellation Fee of $75 applies to all cancellations. Cancellations can be processed online by the registrant until 5:00PM EST on Monday, January 29, 2024. Cancellation Requests made after 5:00PM EST on Monday, January 29, 2024 will not be refunded. Cancellation Requests can be processed through the online portal or can be made in writing to events@oavt.org.

Q: How many CE credits will I receive for the conference?

A: OAVT member delegates will receive 1 CE credit when their Conference badge QR code is scanned when they enter and exit a Session. You can receive a maximum of 5 credits per day. YOU are responsible for recording your credits in your CE record. This includes exhibitor staff who attend Sessions.

Q: Will CE credits be automatically applied to my account?

A: No, each member will be responsible for reporting their own CE credits.

Q: What is the conference agenda?

A: To view the agenda, please visit the Agenda page.

Q: What topics will be covered at the conference?

A: To view all of the topics covered, please visit the Session Details page.

Q: Do I need to select my sessions in advance?

A: Those registered for the event will be able to create a personalized agenda in January, however this does not guarantee a seat for you in the Session. This is an “expression of interest” ONLY. Session pre-registration is only required for hands-on labs and workshops with limited space which are selected during the registration process.

Q: How do I find more information about the hands-on labs and workshops?

A: More details can be found on the hands-on labs and workshops page.

Q: How can I become a presenter?

A: All of our speakers have been selected for the conference. If you are interested in speaking in the future, sign up to receive OAVT emails. 

Q: How can I become a Sponsor and/or exhibitor?

A: Please visit the Sponsors page for the most recent exhibitor and sponsorship information.